2010 Indent Partnership Grants – The Lowdown
Through Indent’s Partnership Grants, you can get a crew of your friends (or musical contemporaries) together, come up with a concept for a drug and alcohol free, all-ages music event, submit an application and if you’re successful, we’ll give you $2,500 to help you realise that vision.
OK, so the process is a little bit more involved than that, but Indent recognises that the best young event managers need a little boost so they can shine to their full potential – and Indent is that boost.
The process is laid out in detail below, so have a read through, see if you think you have what it takes and submit an application!
2010 Indent Partnership Grant Dates:
• Download the 2010 INDENT PARTNERSHIP GRANTS form here (1.9MB Word doc).
• Closing date is Monday November 2 – All applications must be postmarked no later than this date.
• Grant winners announced: Monday December 7th 2009.
• 2010 Partnership Grants are fixed at $2,500. This applies to both Regional and Metropolitan regions.
Steps to Running Your Own Live Music Events
1. PUT A CREW TOGETHER
• You will need a core crew of at least 5 people aged 12-25 to run your events without placing too much work on members of the crew. • Choose roles based on the skills and passions of the team. For example if you have a talented artist in your crew, they would be a good selection for poster/flyer design.
Sample Indent Team Structure
• Make sure you nominate one person as the Production Manager. This is the person who oversees the production of the event as a whole. The Production Manager needs to have an idea of what all the parts of the team are doing and what else needs to be done.
2. WORK OUT YOUR IDEAS
• What sort of event do you want to hold? Indent supports a variety of music events, from gigs, youth festivals, CD launches, band competitions, DJ competitions and hip hop/MC battles.
•What kind of music do you want at your event? Indent supports music events across all contemporary genres (ie rock, pop, indie, hardcore, hip hop, electronic, country, etc).
• What other entertainment will you have at your event? For example if you have a skate park close by, you may want to run a skate competition with bands playing all day. We encourage you to have other entertainment that complements the music being played.
3. FIND A SUPPORT ORGANISATION
• Legally the distribution of funding needs to be handled by a support organisation. A support organisation is an organisation like a youth service, the youth department of your local council or a PCYC.
• You need a support organisation to handle things like public liability insurance (which covers you in case someone hurts themselves at your event) which can be prohibitively expensive otherwise. Support organizations might also be able to help in other ways, for example extra funding, reduced costs or in kind support – which can be as simple as free use of a photocopier, computers or a meeting room.
4. APPLY FOR INDENT FUNDING
• Go to the Indent website (www.indent.net.au) and head to the section called ‘Funding’. Once here, download the Partnership Grant application form.
• The Partnership Grant application is extensive. It basically asks you to show us your whole event plan – from what kinds of entertainment you are having at your event, to the budget and where money will come from, to your risk management strategies and how you will minimise the risks involved to your punters.
• The Partnership Grant rounds are open for three months every year, from August to October, giving applicants ample time to plan their ideas and put them down on paper.
4. PUT YOUR IDEAS INTO ACTION
Once you get the go-ahead, it’s all on! You can start to lock in the plans you have been building in your application.
• Bear in mind that when planning events, things change. People change their minds, conditions and prices change – it’s not a case of if, but a case of when. If your events are affected by changes out of your control, get on the phone to the Indent Partnership Grants Manager and notify us of the changes. If things like the number of events or event dates change, we may require you to fill out an event variation form as an official notification of those changes.
5. THINGS TO REMEMBER
• If you are a previously funded Indent Team, your application will not be considered unless you have returned all event reports for past events.
• Develop an event timeline. Get a calendar, mark the date of your event and work backwards. Think of EVERYTHING that has to be done, how long before event day it has to be done and make sure the person in charge knows it’s their responsibility.
• Get in contact with Indent – we are here to help! Any problems you encounter have been encountered before so be sure to get in touch with us for anything you need. For inquiries about Partnership Grants please contact Meg Williams on (02) 9699 9706 or meg@musicnsw.com
